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Internal Statutes

Effective from the School year 2020-2021 onwards

Index

Preamble

Internal Rules

Chapter 1: Structure, Goals and Definitions of the Pupils’ Committee

Article 1 – Internal rules

Article 2 – Responsibilities

Article 3 – The committee entities

Article 4 – Functions of the Electoral Committee

Article 5 – Change post during the year

Article 6 – Removal of a member

Article 7 – Resignation of a member

Chapter 2: Election procedures

Article 8 – Electoral procedure for committee member

Article 9 – Electoral procedure of the president

Article 10 – Nomination for committee entities

Article 11 – Procedure for constituting the Electoral Committee

Chapter 3: Committee management

Article 12 – Financial management

Article 13 – Communication channels

Article 14 – Weekly meetings

Article 15 – Meetings with class representatives

Article 16 – Modification of the internal rules

Article 17 – Absolute majority votes

Article 18 – Relative majority votes

Article 19 – Unanimous votes

Article 20 – Committee register

Article 21 – Modification of the annex

Appendices

Annex 1 – The forms

Annex 2 – Codification of entities

Annex 3 – Codification of forms

Annex 4 – Administrative tasks of the committee

Annex 5 – Communication channels

Annex 6 – Roles for online account management

Annex 7 – Access

Change history

Preamble

The pupils’ committee (also called “committee” below) is a non-profit association, where the members are democratically elected, recognized by the various bodies of each European school representing the interests of the pupils of the school.


The purpose of the Pupils’ Committee is to represent the interests of the students within the administration and to create a communication link between the administration and the students.

This regulation is based on the following references:

  • The representation of secondary school pupils within the European school system, defined in article 38 of the general regulations of the European schools.
  • The electoral procedure of the Pupils’ Committee defined in document 2005-D-231-fr-5 by the CoSup (Superior Council of Students) and approved by the Superior Council of the European Schools on January 31 and February 1, 2006.

Internal Rules

Chapter 1: Structure, Goals and Definitions of the Pupils’ Committee

Article 1 – Internal rules

  1. All committee members must have read and understood the internal rules.
  2. The committee’s internal rules must be available in at least two of the vehicular languages.
  3. The internal rules must be available to the public.

Article 2 – Responsibilities

  1. The student committee as an entity:
    1. Represents the interests of all students at the European School of Mamer.
    2. Defends the interests and claims of the students.
    3. Works in agreement with the Superior Council of Students (CoSup).
  2. Each committee member must:
    1. Attend all committee meetings held during the year.
    2. Participate in meetings where their activity within the committee involves their presence.
    3. In meetings or in any other case required, put the interests of the committee first and not personal interests.
    4. Respect each member of the committee.
    5. Respect the committee’s internal rules.

Article 3 – The committee entities

  1. The total number of committee members is decided by the electoral committee at the start of the school year. However, the total number of committee members must be an odd number.
  2. The pupils’ committee is divided into entities which each take on specific tasks.
  3. The members of the committee are distributed among these entities at the beginning of the year in accordance with article 10.
  4. The different entities are:
    1. President
    2. Vice-president
    3. Treasury
    4. Internal Committee
    5. CoSup Representatives
    6. Conseil d’Education Representatives
    7. Leisure
    8. Public Relations
    9. Digital Technologies Committee
    10. Ecological Committee
  5. Each entity has a defined number of members. This is defined at the beginning of the year by the Electoral Committee except for the president, the vice-president, the CoSup representatives, and the representatives of the Conseil d’Education which are defined in document 2005-D-231-en-5, article 4 paragraph 1a, 1b, 1d and 1e.
  6. Description and purposes of the entities:
    1. President
      1. The president is responsible for the proper functioning of the committee. He prepares and chairs the meetings of the committee.
    2. The vice-president
      1. The Vice-President assists the President in carrying out his duties. If the president is absent or for some reason cannot perform his duties, the vice-president takes over temporarily.
    3. Treasury
      1. The members of the treasury [the treasurers] manage the committee’s budget.
      2. At least one of the treasury members must be of legal age to be able to access and have control of the committee’s bank account.
    4. The Internal Committee
      1. The function of the Internal Committee is to transmit any information coming from the administration to the students and vice versa via the communication channels explained in annex 5.
      2. The Internal Committee is also responsible for the publicity of events in the school.
      3. The Internal Committee manages the committee’s mailbox and transmits any information received. They also collect letters from the committee letterbox.
      4. The Internal Committee takes care of administrative tasks within the Pupils’ Committee, defined in annex 4.
      5. Members of the Internal Committee attend meetings with library staff.
    5. CoSup representatives (Superior Council of Students)
      1. The CoSup representatives represent the Mamer Pupils’ Committee on the Superior Council of Students and forward any information from the CoSup to the committee and vice versa.
      2. The CoSup representatives take charge of organizing “Europarty” once a year.
    6. Representatives of the Conseil d’Education
      1. These members represent the committee during meetings with the administration.
      2. They attend meetings with administration, teacher representatives, parents’ association, and catering staff to discuss school events and suggest ways to improve it.
    7. The Leisure Committee
      1. The members of the Leisure Committee organize all the events in the life of the school.
      2. They regularly participate in meetings with the counterpart sub-committee of the European School of Kirchberg (Lux I) with which they are in direct contact.
      3. A member must be voted on by the Pupils’ Committee to become the Head of the Leisure Committee.
    8. Public relations
      1. Members of Public Relations are responsible for communications between students and the Pupils’ Committee.
      2. They manage the accounts of the Pupils’ Committee on social networks.
      3. They keep the students up to date with what is going on in the school and pass on information to let all the students know about certain things.
      4. They must answer the students’ questions.
      5. They help the Pupils’ Committee to hear the voices of the students. If a committee member has a question about information that some students may have, the Public Relations members will be responsible for delivering the information.
    9. The Digital Technologies Committee
      1. The members of the Digital Technologies Committee are responsible for the committee’s online presence. They respond, as far as possible, to the technological demands of the committee.
      2. Members of the Digital Technologies Committee manage and hold all passwords for all online committee accounts and are obligated not to share this information.
      3. Members of the Digital Technologies Committee have to update all passwords for all online committee accounts except online cash accounts and communicate them to the relevant entities at the start of the school year.
      4. Once the Electoral Committee is constituted, the members of the Digital Technologies Committee must hand over all the passwords of the committee to the Electoral Committee and give access as administrator to all the communication channels of the committee.
    10. The Ecological Committee
      1. The members of the Ecological Committee take care of the ecological aspect of the school and the canteen. They can also organize projects and events in this context within the school.

Article 4 – Functions of the Electoral Committee

  1. The Electoral Committee is a group of committee members who will still be present in the school the following school year.
  2. The electoral procedure of the Electoral Committee is defined in article 11.
  3. The Electoral Committee takes charge of the organization of the elections and the creation of the new committee the following school year.
  4. The members of the Electoral Committee are automatically included in the Pupils’ Committee the following year.
  5. At its first meeting at the beginning of the school year, the Electoral Committee decides on the number of members for each committee entity, which must be written down and signed by at least three members of the Electoral Committee.

Article 5 – Change post during the year

  1. According to article 3, the structure of the committee is decided at the beginning of the school year. However, it is possible for a member of the Pupils’ Committee to change their assignment at most once during the school year.
  2. It is not possible for a member of the presidency, a CoSup member or an adult member of the treasury to change his assignment.
  3. For this to be possible, two members of the Pupils’ Committee belonging to different entities must be in mutual agreement to exchange positions. Following this agreement, an absolute majority vote is organized, according to article 17, between the members of the committee to validate this change.

Article 6 – Removal of a member

  1. During the school year, any member of the committee may present a motion of censure towards a member of the committee by directly informing the president of the committee. The president of the committee is obligated to keep the identity of the member who presents a motion of censure secret.
  2. The president of the committee is then obligated to organize a vote called a “motion of censure” according to article 17 during the next meeting of the Pupils’ Committee. The motion of censure takes effect immediately after this vote.
  3. Once the motion censure is adopted by the committee, the dismissed member remains active for a week during which he must inform the other members of the same entity of the progress of his work and give them any other information. After this period, the member must leave the committee.
  4. The member dismissed is replaced by one of the persons on the priority list defined in article 8.
  5. Members of the same entity should update the new member on the current work.
  6. In the exceptional case where an adult treasurer is dismissed, he is replaced by an adult person in the priority list defined in article 8. If no adult person appears in the priority list, the committee may decide by vote to absolute majority, according to article 17, of the appointment of another adult person off the priority list.
  7. In the exceptional case where a member of the committee wishes to present a motion of censure towards the president of the committee, he must address himself to the vice-president. The vice-president is then obligated to set up the motion of censure procedure for the replacement of the president. If the motion of censure is adopted, the president is replaced by the second candidate in the presidential elections at the start of the year with the most votes. The place in the committee of the second candidate who becomes president is then occupied by one of the persons on the list of priorities defined in article 8.
  8. The same censure motion procedure applies to a member in the event of violation or non-compliance with the committee’s rules of procedure.

Article 7 – Resignation of a member

  1. Any committee member may choose to resign at any time during the school year after the nomination for the committee entities, explained in article 10, has taken place.
  2. This member must then announce his resignation to the committee and present it in writing to the committee president.
  3. Once his resignation is announced, this member must remain active in the committee for a week to inform the other members of the same entity of the progress of his work and give them any other necessary information.
  4. Once this member has left the committee, he is replaced by one of the persons on the priority list defined in article 8.
  5. In the exceptional case where an adult member of the treasury announces his resignation, adult persons have priority in the priority list defined in article 8. If no adult person appears in the priority list, the committee may decide by absolute majority vote on the appointment of another adult person off the priority list.
  6. In the exceptional case where the president of the committee wishes to resign, he must announce his resignation to the committee and submit his resignation in writing to the vice-president of the committee. The president is replaced by the second candidate in the presidential elections at the start of the year with the most votes, after the president has informed and passed all information to the second candidate in the presidential elections. The place on the committee of the second candidate who became president is then occupied by one of the persons on the priority list defined in article 8.

Chapter 2: Electoral procedures

Article 8: Electoral procedures of the committee members

  1. The electoral procedure for committee members, which applies to all Pupils’ Committees, is defined in document 2005-D-231-fr-5, article 5 paragraph 4.2.
  2. The election of the members of the committee takes place at the beginning of the school year after the nomination of the secondary class delegates. The exact date of the elections of the members of the committee is fixed by the electoral committee.
  3. The number of members of the pupils’ committee is fixed according to article 3, paragraph 1.
  4. The number of members of the electoral committee is fixed in article 11. The members of the Electoral Committee are automatically included in the new committee.
  5. The number of candidates to be elected is twenty-one minus the number of members of the electoral committee.
  6. All students can apply to become a member of the Pupils’ Committee to the Electoral Committee using the general communication channels explained in annex 5.
  7. Students must apply before the application deadline set by the electoral committee at the start of the year. However, this date cannot be before the first 7 days of school. Any application having passed this date will not be considered.
  8. Committee members are elected by delegates and sub-delegates from all grades in the secondary. Each delegate, sub-delegate, and candidate for election has as many votes as there are members to be elected.
  9. On election day, each candidate must appear in front of class delegates, sub-delegates, and other candidates with a speech of no more than 5 minutes. After all candidates have made their speeches, class delegates, sub-delegates and candidates can attribute their votes to whatever candidate they choose.
  10. A list of elected students based on the decreasing number of votes received is drawn up at the end of the vote. The first n elected on the list then occupy the positions of the committee, where n is the number of candidates to be elected.
  11. A “priority list” made up of n / 2 members will be constituted according to the number of votes of each candidate. This list is made up in order of the number of votes obtained by each candidate.

Article 9 – Electoral procedure of the president

  1. The electoral procedure for the president of the committee is defined in document 2005-D-231-fr-5, article 5 paragraph 4.3.
  2. The election of the president of the committee takes place in two phases:
    1. The committee elects at least two candidates for the presidential election.
      1. The election of presidential candidates takes place after the members of the Pupils’ Committee are elected.
      2. The Electoral Committee organizes a meeting at which at least 2/3 of the members of the committee must be present.
      3. The candidates for the presidential elections are the members elected by most of the members of the committee according to article 17.
      4. If only one member stands for president, the past year’s vice-president of the committee is automatically elected as the presidential candidate.
    2. The candidates of the presidential elections appear in front of all the pupils of the secondary classes who then vote for the president of the committee.
      1. Once the candidates for the presidential elections are elected, the Electoral Committee holds an assembly with all secondary students.
      2. Candidates for the presidential election appear in front of all secondary school students for a speech of maximum 7 minutes.
      3. All the students then vote for the president of the committee.
      4. Each student has one vote.
      5. The candidate with the most votes is elected as president of the committee.
      6. In the exceptional case where the vote is tied, the president is selected by chance in a coin toss game by one of the members of the Electoral Committee who is not a candidate for the presidential election.
  3. Following the presidential elections, the Electoral Committee is dissolved.

Article 10 – Nomination for committee entities

  1. The appointment of elected committee members for committee entities is made as soon as possible after the election of committee members and president.
  2. The nomination is made during a meeting between the members of the committee chaired by the elected president of the committee. During this meeting, committee members are assigned to each committee entity following the process below:
    1. At the start of the meeting, the president, assisted by members of the Electoral Committee, clearly describes, and explains the functions and responsibilities of each entity.
    2. Following this, the elections take place by entity in the order defined in article 3, paragraph 5.
    3. For each entity, committee members interested in a position in an entity must apply for it and make a short speech in front of the other members.
    4. Then, the other committee members give their votes to the candidates. They have one voice.
    5. The candidates having obtained the most votes then occupy the positions of the entity.
    6. Candidates who are not elected for this entity may apply for another entity.
  3. All committee entities must be created.
  4. Once all committee members have been appointed to the various committee entities, a list of members and their position should be compiled and kept in the committee register along with the attendance list of voters. A copy should be sent to the “conseiller d’éducation principal”.

Article 11 – Procedure for constituting the Electoral Committee

  1. According to document 2005-D-231-fr-5, article 5 paragraph 4.1, before May 9 of each school year, the Pupils’ Committee sets up an Electoral Committee.
  2. The vice-president of the committee and a member of the CoSup are automatically included in the Electoral Committee.
  3. All members who will still be present in the following school year can apply for the Electoral Committee.
  4. A committee member can be included in the Election Committee for two consecutive years.
  5. The Electoral Committee is made up of five people.
  6. If, for reasons of continuity, the presidency considers it useful to extend the Electoral Committee, the Electoral Committee can be extended up to seven members. However, the number of members of the Electoral Committee must be an odd one.
  7. The members of the Electoral Committee can only be selected from among the members of the Pupils’ Committee. The members of the Pupils’ Committee have three votes which they assign to the candidates. If the Electoral Committee is made up of seven members, the members have five votes.
  8. Committee members who have applied for the Electoral Committee cannot vote.
  9. The candidates who obtained the most votes constitute the Electoral Committee.
  10. Once the Electoral Committee is constituted, the Pupils’ Committee is dissolved.

Chapter 3: Committee management

Article 12 – Financial management

  1. Treasurers have to count and make public the exact amount of money in the committee’s funds in the first week of the committee election and one week before the end of the year. This information must be put in writing and validated by the treasurers.
  2. For any expense exceeding one hundred euros, an order form must be drawn up by the treasurers and validated by the presidency before proceeding to payment.
  3. All expenses of the committee are for the operation of the committee.
  4. For each transaction involving an expense for the committee, proof, if possible, of legal value must be kept at the committee office for at least one year.

Article 13 – Communication channels

  1. Communication channels are explained in annex 5.
  2. Those responsible for committee communication are the Public Relations, the Internal Committee, the Digital Technologies Committee, the Leisure Committee (in the case of organizing an event) and the presidency.
  3. The roles for the management of online accounts allowing the functioning of the committee’s communication channels are defined in annex 6.
  4. The committee logo must be displayed on any communication of or relating to the committee.

Article 14 – Weekly meetings

  1. To inform members of the status of current projects or to find solutions to problems in the school, regular meetings are organized.
  2. The president and the vice-president prepare each meeting. They must announce the meeting agenda at least two days before the meeting.
  3. All committee members are invited to attend these meetings.
  4. For each of these meetings, a member of the Internal Committee must write a report which will then be made public. The report format can be text or audio / video recording.
  5. Each report should include:
    1. The agenda of the meeting
    2. Participants in the meeting
    3. The arguments put forward by the various members
  6. During these meetings, all committee members can express their opinion on the various themes, but only the entities responsible for the specific theme may submit proposals to a vote by the committee members.

Article 15 – Meetings with class representatives

  1. During the school year, the committee organize meetings with the students representing the secondary classes.
  2. During these meetings:
    1. The committee receives requests, suggestions and others from class representatives. These requests can be submitted in advance to the committee via the channels made available (see annex 5).
    2. The committee informs the class representatives of the various projects in progress and answers their questions.
  3. At least one representative from each class must be present.
  4. An attendance list of representatives is drawn up and is part of the meeting report.

Article 16 – Modification of the internal rules

  1. The committee’s internal rules can be changed at any time during the school year.
  2. The request for a modification of the rules must be justified. This request must be submitted to the committee and must be approved by at least 1/3 of the members, according to article 18.
  3. Once the request is approved, a working group of one or two people is formed and supports the modification of the internal rules within a reasonable time. In all cases, the modification must be proposed during the school year.
  4. Once the modification of the internal rules is completed, the working group must present the new version of the internal rules to the members of the committee at a meeting organized by the president and where at least 2/3 of the members of the committee are present. Following this, a discussion can take place on the new rules where members can express their opinion.
  5. The committee members must then vote whether they accept the proposed new rules, according to article 17. The modification of the rules can only be approved by an absolute majority of the members of the committee.
  6. After approval of the new internal rules, these rules are put into effect immediately.
    1. The working group makes the required changes to the text of the internal rules.
    2. Once the text of the internal rules has been changed, all the old copies must be replaced.
  7. If the internal rules are changed, the old and the new version should be kept in the committee register together with information on the members appointed to modify the rules and the results of the deciding vote.
  8. If a situation is not provided for by the regulations, the dispositions concerning the modification of the regulations shall apply.

Article 17 – Absolute majority votes

  1. If an absolute majority vote is organized, the following rules must be observed.
  2. An absolute majority vote can be organized at any time during a meeting only if more than 2/3 of the persons able to vote are present. A voter can have one or more votes depending on the choice of the organizers of the vote. In the case of multiple votes for a voter, the voter cannot assign more than one vote to the same subject.
  3. A subject of the vote is considered as accepted if 50% +1 of the voters are in favor of that subject.
  4. The vote is public; at the simple request of a person the vote is secret.
  5. An abstention is counted as a vote of disapproval.
  6. In the exceptional case of a tie, the vote must be repeated. In the event of a tie in the second vote, the choice is determined by a three-point coin toss game by one of the voters designated by most voters.
  7. The result of a vote must be written down and kept for at least one year.
  8. An attendance list of members who took part in the vote is kept in the committee’s register.

Article 18 – Relative majority votes

  1. If a relative majority vote is organized, the following rules must be observed.
  2. A relative majority vote can be organized at any time during a meeting only if more than 2/3 of the persons able to vote are present. A voter can have one or more votes depending on the choice of the organizers of the vote. In the case of multiple votes for a voter, the voter cannot assign more than one vote to the same subject.
  3. A subject of the vote is considered as accepted if 50% +1 of the voters are in favour of that subject.
  4. The vote is public; at the simple request of a person the vote is secret.
  5. An abstention is counted as a vote of disapproval.
  6. In the exceptional case of a tie, the vote must be repeated. In the event of a tie in the second vote, the choice is determined by a coin toss game by one of the voters designated by most voters.
  7. 7. The result of a vote must be written down and kept for at least one year.
  8. An attendance list of members who took part in the vote is kept in the committee’s register.

Article 19 – Unanimous votes

  1. If a unanimous vote is held, the following rules must be observed.
  2. Unanimous vote may be organized for decisions which seems sensitive by committee members if more than 51% of those eligible to vote are present.
  3. A subject to vote is considered accepted if no member opposes the proposal. An abstention does not preclude the adoption of a decision.
  4. The vote is public.
  5. The result of a vote must be written down and kept for at least one year.
  6. An attendance list of members who took part in the vote is kept in the committee’s register.

Article 20 – Committee register

  1. A chronological list of all-important committee events is kept in the committee office.
  2. All committee members have access to the committee register.
  3. 3. The register of an active year of the committee shall be kept for at least one year in the committee office.
  4. This chronological list is made public on the committee’s website.

Article 21 – Modification of the annex

  1. The articles of the annex to the committee’s internal rules can be changed at any time during the school year.
  2. The request for a modification or creation of an article of the annex must be followed by a reasoned request from the members of the entity concerned.
  3. A working group of one or two people is formed and takes charge of the modification of the article of the annex within a reasonable time. In all cases, the modification must be proposed during the school year.
  4. Once the modification of an article of the annex is completed, the new version must be voted by relative majority, according to article 18, between the members of the entity concerned and the president.
  5. After approval of the new internal rules, these rules are put into effect immediately.
    1. The working group makes the required changes to the text of the internal rules.
    2. Once the text of the internal rules has been changed, all the old copies must be replaced.
  6. If the internal rules are modified, the old and the new version must be kept in the register of the committee with the information on the members appointed to modify the rules and the results of the decisive vote.

Appendices

Annex 1 – The forms

  1. The forms which derive from the internal rules are given in this article below; they are available to members in the committee room:
    1. For article 3 on the structure and number of committee entities, the PC – GEN – 2 – 2016 form is in place.
    2. For article 3 on the communication of passwords, the PC – CDT- 1 – 2016 form is in place.
    3. For article 5 on the change of post, the PC – GEN – 6 – 2016 form is in place.
    4. For article 7 on the resignation of a member, the PC – GEN – 3 – 2016 form is put in place.
    5. For article 10 on the nomination of committee members, the PC – GEN – 1 – 2016 form is in place.
    6. For Article 12 on financial management, the PC – TRE – 1 – 2016 and PC – TRE – 2 – 2016 forms are in place.
    7. For article 15 on meetings with class representatives, the PC – GEN – 7 – 2016 form is in place.
    8. For article 16 on the modification of the internal rules, forms PC – GEN – 5 – 2016 and PC – GEN – 8 – 2016 are in place.
    9. For article 17 and article 18 on absolute majority or relative majority votes, the PC – GEN – 4 – 2016 form is in place.

Annex 2 – Codification of entities

  1. The entities within the committee have a special codification.
  2. The codes for each entity are as follows:
    1. Presidency (President and Vice-president): PRE
    2. Treasury: TRE
    3. The Internal Committee: INT
    4. CoSup representatives: RCS
    5. Representatives of the Conseil d’Education: RCE
    6. The Leisure Committee: CLE
    7. Public Relations: PUR
    8. The Digital Technologies Committee: CDT
    9. The Ecological Committee: CEC
  3. In general, the coding of entities is as follows:
    1. If the entity is a subcommittee, then the code begins with a “C”. If the entity are representatives, then the code begins with an “R”.
    2. If the name of the entity consists of more than one word (in English), then the first letter is followed by the initials of the first 2 words (in English) of the name of the entity.
    3. If the name of the entity consists of one word (in English), then the first letter is followed by the first 2 letters of the name (in English) of the entity.
    4. The code is made up of exactly three letters.
    5. These rules do not apply for the presidency (PRE), the treasury (TRE), the internal committee (INT) and public relations (PUR).
  4. Each entity has a unique code.

Annex 3 – Codification of forms

  1. All forms within the committee have a special codification.
  2. The codification of the entities is as follows: the first two letters of the form code are always “PC”, followed by a hyphen (-), followed by the form number, followed by a hyphen (-), followed by the year in which the form comes into effect.
  3. Forms that apply to the committee in general have the code “GEN” instead of the entity code.
  4. Depending on the language in which the form is written, the form code is followed by “_”, followed by the language code in which the form is written (eg: “EN” for English and “FR” for French).
  5. The forms must be available in at least two vehicular languages.
  6. Each form has a unique code.

Annex 4 – Administrative tasks of the committee

  1. Make a report for each weekly meeting that will be published on the committee website.
  2. Reserve the rooms for class representatives’ meetings (salle des fêtes / studio).
  3. Organize the committee register and make official forms available to other members as appropriate.

Annex 5 – Communication channels

  1. The main communication channels of the committee are:
    1. Website

Used to make announcements, promote events, and post meeting report.

  1. Email-address

Used as a mean of communication between the students and the committee.

  1. Instagram account and Facebook page

Used to make announcements, promote events, and are also used as means of communication between the students and the committee.

  1. Posters in the school

Used to promote certain events for students in the school. It is not allowed to promote “16+” parties with posters.

  1. The administrators of the different communication channels are explained in Annex 6.

Annex 6 – Roles for online account management

  1. The following are administrators of the committee’s website:
    1. The Digital Technologies Committee
  2. The following are administrators of the committee’s Facebook page and Instagram account:
    1. President
    2. Public Relations
    3. The Digital Technologies Committee
  3. Have access to the official committee mailbox and can send emails as a committee:
    1. President
    2. The vice-president
    3. Public Relations
    4. Treasury
    5. At least one member of the Internal Committee
    6. The Head of the Leisure Committee
    7. The Digital Technologies Committee
  4. Can use the committee’s Facebook page and Instagram account as editors (can edit page / account, send messages and post):
    1. President
    2. The vice-president
    3. Public Relations
    4. At least one member of the Internal Committee
    5. At least one member of the Leisure Committee
    6. At least one CoSup member
  5. Have access to the committee’s PayPal account:
    1. At least one member of the treasury
    2. The Digital Technologies Committee (cannot make transactions)

Annex 7 – Access

  1. The committee office can be accessed by:
    1. President
    2. The vice-president
    3. At least one member of the treasury
  2. Have access to the committee’s safe:
    1. President
    2. The vice-president
    3. All members of the treasury
  3. Have access to the committee’s “money box”:
    1. President
    2. At least one member of the treasury
    3. The Head of the Leisure Committee

Change history

May / August 2016

Writing of the first version of the internal rules (FR version)

Author: Photis Avrilionis, member of the Electoral Committee 2016

September 8, 2016

Approved by the 2016 Electoral Committee by an absolute majority vote

Members of the 2016 Electoral Committee: Photis Avrilionis, Emilia Bonniot, Yasmine Galea,

Markus Høgh Wentzel-Froberg, Gina Millington, Kim Murphy, Vijay Pathak.

November / December 2016

Modification of articles of the internal rules and articles of the annex

Approved by committee members by relative majority vote on December 12, 2016.

Authors: Emilia Bonniot, Photis Avrilionis

October / November 2020

Modification of articles of the rules of procedure and articles of the annex

Translation of the internal rules and annexes in English

Approved by committee members by relative majority vote on November 24, 2020

Author: Siméon Peltier